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Preparing Your Office Meeting Room For Important Clients

Your company’s meeting room is where all the key decisions will be made, so taking essential steps to ensuring the environment is conducive to good decision making is essential. Even the smallest things make a difference when it comes to your firm’s meeting room – after all, you don’t want your important clients to see dust or dirt, or be distracted by stale odours which are hanging in the air.

So, what do you need to bear in mind when it comes to preparing your office meeting room to receive clients and visitors?

It’s Not All In The Appearance

Although it goes without saying that your office meeting room needs to be spotless in preparation for a key meeting or conference, it also matters that it smells good too. A room’s odour will betray how clean it really is.

As meeting rooms aren’t used as frequently as other parts of your workplace, it can be tempting to believe they’re clean and ready to use at a moment’s notice. However, what many people don’t realise is that a space that isn’t used often usually has a stale smell which could have a negative impact on your meeting from the moment your clients walk through the door. Finding a way of neutralising odours is essential so that the only thing you’ll be smelling is the sweet smell of success after a positive meeting.

Removing Food Waste

Some meetings naturally go on for longer than others, therefore providing food and drinks to the participants is a key part of the proceedings. While this will create a good impression, without a strategy for dealing with leftovers, it could go badly wrong. The room must stay free of unwanted food odours and germs, so making sure that any remaining food is removed rapidly from the room is essential. Not only that, but it also ensures that your room doesn’t suffer from a fly or vermin problem.

Routine Dusting And Vacuuming

No matter how rarely your meeting room is used, it’s still important to include it in the regular maintenance schedule. If the space isn’t dusted and vacuumed on a frequent basis, the room’s overall ambience will be ruined by settled dust and dirty carpets. Not only do carpets and surfaces need to be regularly cleaned, but the furniture should also be cleaned of detritus such as crumbs. By choosing office furniture that is simple to wipe clean, maintenance becomes even easier.

Although you’re probably thinking that all of these considerations are obvious, it’s all too easy to forget about them when you rarely use your company’s meeting room. That’s why it can be extremely beneficial to hire a commercial cleaning company to carry out your workplace cleaning for you. This way, you can be guaranteed a quality clean right through the premises, including your meeting spaces, so that they will be ready for use at a moment’s notice. Your clients are sure to be impressed by the high cleanliness standards.

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